Platform overview

This page walks the end-to-end flow of moving a single car through Export119, with the specific screens, buttons, and side effects you’ll see at each step. Read it once front-to-back; then bookmark the section pages for the parts you do every day.

The map

flowchart TD
  A["Sign up & set company type"] --> B["Migration wizard<br/>(only if you have existing balances)"]
  B --> C["Cars"]
  subgraph daily ["Daily operations"]
    C --> D["Shipment Journey"]
    D --> E["Customs"] --> F["CFS / Yard"]
    D --> G["Sale<br/>(Quotation → Proforma → Invoice)"]
  end
  C -.-> GL[("General Ledger")]
  D -.-> GL
  G -.-> GL
  F -.-> GL

Every action inside Daily operations writes to the General Ledger.

Day one

1. Sign up. Pick your company type at registration — trading, forwarder, customs broker, CFS, or inspection/audit. This choice controls which sidebar sections appear and which features are available. Details.

2. Set your home currency. This is locked once you record your first car purchase. Choose the currency you do your books in, not the currency you trade in. Why it’s locked.

3. Run the migration wizard if you’re moving from another system. Eight steps end at a Verify OBE checkpoint that shows your opening trial balance. Start here.

4. Invite your team. Add members, assign roles. Owner and Admin bypass all permission gates; custom roles are bounded by section, view, and vault ACLs. How.

A car’s lifecycle on the platform

1. Add a car. Two sourcing modes:

   • Principal — you bought it; it goes into inventory at landed cost, paid from a vault or on credit.
   • Consignment — the supplier owns it; you only recover your costs from them later.

   Both modes use the same form, with a toggle for sourcing. Each posts automatically to the ledger behind the scenes — see How your money flows if you want the accounting detail. See Consignment vs principal.

2. Add costs. Auction fee, transport, port handling, customs duty, repairs. Each cost row adds to inventory value (principal) or to the amount owed back by the consignor (consignment). The car’s Landed Cost column rolls them up.

3. Follow the Shipment Journey. Open the car’s Shipment Journey, pick a sailing, assign it. The car’s status moves through the journey’s stages automatically — purchased → shipped when it sails, shipped → arrived when the trip reaches the destination port. Status workflow.

4. Sell the car. Issue a Quotation → Proforma → Invoice. Issuing the invoice:

   • records the sale and the tax due
   • removes the car from inventory at its landed cost (cost of goods sold)
   • flips car status to sold_locally or sold_import depending on prior shipping
   • clears any customer deposit already received

5. Receive payment. Open the invoice, record payment from a vault. The outstanding balance clears. If the receiving vault is in a different currency than the invoice, FX gain/loss is realized.

Where the money lives

Three things matter most day-to-day:

What	What it is	Where to find it
Vaults	Your actual money — cash boxes and bank accounts, per currency. Each foreign vault carries a cost basis under IAS 21.	Vaults page
Counterparties	What customers owe you and what you owe suppliers. Stakeholders (owners, investors, directors) live here too.	Counterparties page
Inventory	Landed cost of every principal-mode car you currently hold.	Cars page

For the full picture of how an action on screen becomes a posting behind the scenes, see How your money flows. Chart of Accounts explains the numbering and the type system. The trial balance is always live — there’s no batch posting.

The forwarder / customs side

If you’re a forwarder, your daily routine inverts the above:

1. Publish a container or RORO schedule with a pricing matrix (HS heading × equipment type), origin/destination terminals, ETD/ETA, and an agreement to use Korea’s published safe-freight rates (안전운임).
2. Watch booking requests come in from traders.
3. Confirm bookings, issue confirmation packets.
4. Walk each shipment through the document checklist (commercial invoice, B/L draft review, packing list, insurance cert).
5. Issue the final B/L. Hand off to customs broker.

Customs brokers see their assigned shipments in a dedicated queue with permit-tracking fields. CFS operators confirm received containers and a shoring list (which car ended up where).

Shipping & logistics covers all three roles.

What’s next

Note

The rest of these docs assume you’ve read this overview. Each section page picks up from the screen you’d be looking at if you’d just completed the step above.

• New traders: Getting started
• Existing balances to bring in: Migration to Export119
• Forwarders/brokers/CFS: Shipping & logistics
• Accounting detail behind every step: How your money flows

Change log

Updated on	Feature / change	Reason
2026-07-07	Removed raw GL account codes and Dr/Cr blocks; linked to How your money flows; replaced “Containers or RORO Shipments” with the unified Shipment Journey	De-jargon pass — the onboarding walkthrough exposed internal GL codes and a retired container/RORO-only navigation model