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Migration to Export119

The Migration wizard is how trading companies bring in what they already have — cars in inventory, money in the bank, who owes them and who they owe, and their ownership structure — from QuickBooks / Xero / Zoho / Odoo / spreadsheets. It walks you through a short set of steps and ends with a review checkpoint so you can confirm everything before going live.

The Migration to Export119 wizard — the seven steps down the middle starting at Welcome, with a plain-language explainer on the right.

When to use it

Section titled “When to use it”

Run the wizard if any of these is true:

  • You have cars currently in your inventory
  • Customers owe you money, or you owe suppliers money
  • You have cash in vaults or bank accounts
  • You have equity owners or investment agreements

If you’re starting from zero — the first car you ever buy is going to be entered fresh — skip the wizard entirely.

The cutover concept

Section titled “The cutover concept”

Pick a conversion date (often the last day of the previous fiscal month) and freeze every balance as of that date. Everything before is history that lives in your old system; everything from the conversion date forward lives in Export119.

As you enter your opening balances, Export119 holds them together in a temporary Opening Balance Equity bucket that keeps everything in balance. The last step (Owners) sorts that bucket into your real ownership — who owns what, and any investment agreements you declare. For the plain-language version of how balances become your books, see How your money flows.

The steps

Section titled “The steps”

1. Currencies

Home + foreign currencies, and their rates at the conversion date. Start →

2. Vaults

Cash drawers and bank accounts, with opening balances per currency. →

3. Counterparties

Suppliers, buyers, and stakeholders with what they owe you or you owe them. →

4. Cars

Inventory at cutover — make/model/VIN/landed cost, with sourcing (principal or consignment). →

5. Other assets & liabilities

Everything else — fixed assets, prepaid amounts, deposits, and non-trade liabilities like bank loans. →

6. Verify OBE

A read-only checkpoint. Confirm your opening position looks right before committing. →

7. Owners & investors

Equity holders and investment agreements — your opening ownership is set here. →

The order follows a simple logic: enter all your opening balances first → review them at the checkpoint → set ownership at the end. You can move back and forth between steps, and re-submitting a step is safe (it won’t double-count).

Inputs you’ll need before starting

Section titled “Inputs you’ll need before starting”
  • Conversion date. The single date everything is recorded as of.
  • List of currencies you trade in, with their rates against your home currency at the conversion date.
  • Vault list, with opening balances per currency.
  • Counterparty list (suppliers + buyers), with name and opening balance per currency.
  • Car inventory with make/model/year/VIN/landed cost per car.
  • Other assets & liabilities — fixed assets, prepaid amounts, deposits, bank loans.
  • Ownership structure — equity owners with their %, and any investment agreements with declared capital and profit split.

The fastest way to enter the list-heavy steps is the Excel templates offered on each step. Each template has a Validate button that flags row-by-row errors before you commit. Inline grids are available for smaller datasets.

What “going live” looks like

Section titled “What “going live” looks like”

Once the last step commits:

  • Your temporary Opening Balance Equity bucket nets out to your real ownership.
  • Your reports show your true cutover position.
  • You can immediately add new cars, issue invoices, and record payments — all on top of the migrated foundation.
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