How your money flows

You don’t need to be an accountant to run Export119. As you do everyday things — buy a car, add a shipping cost, issue an invoice, receive a payment — the platform keeps your books for you behind the scenes. This page tells that money story in plain language, so the rest of the docs can stay focused on the buttons you press.

The one idea to remember

Every action you take moves money from one place to another, and Export119 records both sides automatically. You just do the operation; the bookkeeping takes care of itself.

The journey of one car’s money

flowchart TD
  A["Buy a car<br/>money leaves a vault (or you owe the seller)"] --> B["Add costs<br/>shipping, customs, repairs — piled onto the car"]
  B --> C["Ship it<br/>the car's landed cost is now complete"]
  C --> D["Sell it<br/>you issue an invoice to the buyer"]
  D --> E["Get paid<br/>money arrives in a vault"]
  E --> F["Your profit is the sale price minus everything the car cost you"]

Each step below explains what you do and what the platform records for you.

1. When you buy a car

You add a car and enter what you paid. You either pay now (money leaves one of your vaults) or pay later (you now owe the seller — that shows up as money you owe, tracked against that counterparty).

The car now sits in your inventory carrying its cost — the amount you’ll eventually compare against the sale price to see your profit.

2. When you add costs

Shipping, customs, inland transport, repairs, agent fees — every cost you record against a car gets added to that car’s total cost (its “landed cost”). Add them as you go; the running total is always visible on the car.

Why this matters

Because costs pile onto the specific car, your profit per car is real — not a guess. When you sell, Export119 already knows exactly what that car cost you.

3. When you ship

Shipping is an operation (assign the car to a container or RORO trip, move it through the shipment journey). Any freight or handling fees you record along the way are just more costs on the car. Nothing special happens to your books beyond that — shipping status is about where the car is, not about money.

4. When you sell

You issue an invoice to the buyer (Issuing an invoice). At that moment the platform records the sale and marks the car Sold. If the buyer hasn’t paid yet, the invoice shows as money the buyer owes you.

Your profit on that car is now known: the sale price minus everything the car cost you (purchase + all the costs you piled on).

5. When you get paid

You record the payment (Customer receipts) and the money lands in one of your vaults. The buyer’s outstanding balance goes down by what they paid. Partial payments are fine — the balance just tracks what’s left.

Where you see the result

You never have to open a ledger to run your business — but everything is there if you want it:

Vaults Your cash and bank balances, per currency — updated the moment money moves.

Owners & Investors Who owns the company, and each owner's share of the profit.

Financial reports Profit & loss, balance sheet, and per-car profit — generated for you.

For the accountants

Under the hood, each step posts a proper double-entry journal to the general ledger, following IFRS/IAS 21 for multi-currency. If you keep the books yourself, the General Ledger, Chart of Accounts, and reports pages have the full detail. Everyone else can safely ignore it.