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Export119 Docs

Platform overview

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This page walks the end-to-end flow of moving a single car through Export119, with the specific screens, buttons, and side effects you’ll see at each step. Read it once front-to-back; then bookmark the section pages for the parts you do every day.

The map

Section titled “The map”
Sign up & set company type
    │
    ▼
Migration wizard (only if you have existing balances)
    │
    ▼
┌─────────────────────────────────────────────────┐
│  Daily operations                                │
│                                                  │
│  Cars  ─────┐                                    │
│             ▼                                    │
│         Containers ──▶ Customs ──▶ CFS / Yard    │
│             │                                    │
│             ▼                                    │
│         Sale (Quotation → Proforma → Invoice)    │
│                                                  │
│  Every action above writes to the General Ledger │
└─────────────────────────────────────────────────┘

Day one

Section titled “Day one”

  1. Sign up. Pick your company type at registration — trading, forwarder, customs broker, CFS, or inspection/audit. This choice controls which sidebar sections appear and which features are available. Details.

  2. Set your home currency. This is locked once you record your first car purchase. Choose the currency you do your books in, not the currency you trade in. Why it’s locked.

  3. Run the migration wizard if you’re moving from another system. Eight steps end at a Verify OBE checkpoint that shows your opening trial balance. Start here.

  4. Invite your team. Add members, assign roles. Owner and Admin bypass all permission gates; custom roles are bounded by section, view, and vault ACLs. How.

A car’s lifecycle on the platform

Section titled “A car’s lifecycle on the platform”

  1. Add a car. Two sourcing modes:

    • Principal — you bought it; it goes into inventory at landed cost. GL: Dr 1100 Inventory / Cr Vault (or / Cr 2000 Payable if on credit).
    • Consignment — the supplier owns it; you only recover costs. GL: Dr 1300 Due from Consignors / Cr Vault.

    Both modes use the same form, with a toggle for sourcing. See Consignment vs principal.

  2. Add costs. Auction fee, transport, port handling, customs duty, repairs. Each cost row posts to inventory (principal) or to the consignor receivable (consignment). The car’s Landed Cost column rolls them up.

  3. Map to a container or RORO trip. Open Containers or RORO Shipments, pick a sailing, assign cars. Status flips purchased → shipped automatically. When the container arrives at the destination port, status flips shipped → arrived. Status workflow.

  4. Sell the car. Issue a Quotation → Proforma → Invoice. Issuing the invoice:

    • posts revenue Dr AR / Cr 4000 Revenue with tax accrual
    • posts cost-of-goods Dr 5000 Purchase Cost + Dr 5020 Landed Cost / Cr 1100 Inventory
    • flips car status to sold_locally or sold_import depending on prior shipping
    • clears any customer deposit already received

  5. Receive payment. Open the invoice, record payment from a vault. AR clears. If the receiving vault is in a different currency than the invoice, FX gain/loss is realized.

Where the money lives

Section titled “Where the money lives”

Three account types matter most day-to-day:

AccountWhat it isWhere to find it
Vaults (1001 Cash, 1002 Bank)Your actual money, per currency. Each foreign vault carries a cost basis under IAS 21.Vaults page
Counterparties (1050 AR, 2000 AP)What customers owe you and what you owe suppliers. Stakeholders (owners, investors, directors) live here too.Counterparties page
Inventory (1100 Cars)Landed cost of every principal-mode car you currently hold.Chart of Accounts → 1100

Chart of Accounts explains the numbering and the type system. The trial balance is always live — there’s no batch posting.

The forwarder / customs side

Section titled “The forwarder / customs side”

If you’re a forwarder, your daily routine inverts the above:

  1. Publish a container or RORO schedule with a pricing matrix (HS heading × equipment type), origin/destination terminals, ETD/ETA, and an agreement to use Korea’s published safe-freight rates (안전운임).
  2. Watch booking requests come in from traders.
  3. Confirm bookings, issue confirmation packets.
  4. Walk each shipment through the document checklist (commercial invoice, B/L draft review, packing list, insurance cert).
  5. Issue the final B/L. Hand off to customs broker.

Customs brokers see their assigned shipments in a dedicated queue with permit-tracking fields. CFS operators confirm received containers and a shoring list (which car ended up where).

Shipping & logistics covers all three roles.

What’s next

Section titled “What’s next”