4. Cars
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This step brings in every car you currently hold — purchased, shipped, or arrived but not yet sold. Sold cars do not migrate; they belong to the previous fiscal year in your old system.
Inline grid or Excel?
Section titled “Inline grid or Excel?”- Inline grid — 9 essential columns (group, make, model, VIN, mileage, purchase ccy, cost in home ccy, status, notes). Best for small inventories or quick test runs. Use the searchable make/model picker — catalog values for known makes, free-text for the rest.
- Excel template — full column set including year, purchase date, native cost, FX rate, supplier, plate, trim, color, fuel, transmission, drivetrain, seller. Best for serious migrations.
Inventory groups
Section titled “Inventory groups”Group cars by purchase currency. A “Korea 2024” group is single-currency KRW; a multi-currency group like “Auctions 2024” accepts cars purchased in mixed currencies.
- Single-currency group — only
purchasedstatus allowed (no in-transit / arrived). Status options collapse accordingly. - Multi-currency group —
purchased,shipped,arrivedall allowed.
What each row needs
Section titled “What each row needs”Required: make, model, VIN, cost in home currency, status. Optional: year, purchase date, supplier (matches against counterparties from Step 3), mileage. The platform treats missing year as 0 and substitutes the conversion date when purchase date is blank.
GL shape per row
Section titled “GL shape per row”Principal:
Dr 1100 Inventory of Cars <landed cost in home> Cr 3001 OBE <landed cost in home>Consignment (consignor name set → maps to a Step 3 counterparty):
Dr 1300 Due from Consignors <recoverable cost in home> Cr 3001 OBE <recoverable cost in home>Consignment cars never post to inventory — the capital risk stays with the consignor. See Consignment vs principal.
Cost validation
Section titled “Cost validation”The Excel template accepts up to three of purchaseAmountHome, purchaseAmountNative, and purchaseExchangeRate per row. Provide any two and the third is back-computed; provide all three and the platform checks consistency within 0.5%. Single-currency inline grids only need the home-ccy column.