Customer deposits

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A customer wires you 5,000 USD to hold a car before the invoice is ready. That’s a customer deposit — money received against a future sale. Under IFRS 15 it’s a liability (2100 Customer Deposits), not revenue, until performance happens.

Recording a deposit

On the Cars page or the buyer’s counterparty page, click Record customer deposit. Pick:

Buyer counterparty (required).
Vault receiving the money.
Amount + currency.
Date.
Reference cars (optional — what the deposit is intended for).

GL posts:

Dr <Vault leaf>                  <home equivalent>
   Cr 2100 Customer Deposits     <home equivalent>

Tagged with the buyer counterparty.

Clearing at invoice time

When you issue an invoice to that buyer, the platform looks up open deposits for the counterparty and clears them against the invoice:

Dr 2100 Customer Deposits         <amount cleared>
   Cr 1050 AR                     <amount cleared>

You see this as a “Deposits applied” line on the invoice summary. AR opens for the remaining balance only.

Refunding a deposit

If the deal doesn’t happen, refund from the same vault:

Dr 2100 Customer Deposits         <amount>
   Cr <Vault leaf>                <amount>

Use the Refund deposit action on the buyer’s counterparty page. The platform validates the buyer has enough open deposit to refund (no overdraft).

What you’ll see in reports

The vault balance reflects the deposit.
AR aging does NOT show the deposit as a “negative AR” — it lives in 2100 Customer Deposits separately.
Trial balance: 2100 carries the running total of unapplied deposits across all buyers.