The general ledger
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The General Ledger at /ledger is the canonical record of every monetary movement in your company. Every car purchase, invoice, payment, FX exchange, opening balance — all of it is rows here.
Anatomy of a row
Section titled “Anatomy of a row”| Field | Meaning |
|---|---|
| Date | Transaction date (not always today). |
| Description | Templated from source (Car purchase — Toyota Hilux 2018 from Hana Auto). |
| Account | Either Dr or Cr; rows come in pairs (or multi-leg for complex entries). |
| Amount | Always in home currency at the rate-at-time. |
| Native amount + currency | The original transaction amount in its native currency. |
| Counterparty | If the row is AR/AP/equity-bearing, the tagged counterparty. |
| Source | What document or action produced the row — invoice, car_payment, vault_tx, fx_exchange, opening_balance, manual_je, etc. Click to drilldown. |
Source types
Section titled “Source types”| Source | What posts here |
|---|---|
car_payment | Paying a supplier for a car. |
landed_cost | Adding a cost row (freight, duty, repair) to a car. |
invoice | Issuing a sale invoice. |
vault_tx | Direct deposit / withdrawal on a vault. |
fx_exchange | Vault-to-vault currency conversion. |
opening_balance | Migration wizard or manual opening JE. |
manual_je | Operator-posted journal entry. |
car_cancellation | Cancelling or restoring a car. |
participation_capital_contribution | Investor advancing capital. |
participation_payout | Distribution paid out to investor or owner. |
owner_distribution | Drawing from owner’s equity. |
A few utility source types exist for less-common flows. The full list is in the platform’s audit catalog.
Drilldown
Section titled “Drilldown”Click a row’s source link to open the underlying document. The invoice / car / fx exchange opens in a modal or new page; you can edit, void, or delete from there (the GL reverses with the source).
Manual journal entries
Section titled “Manual journal entries”For one-off adjustments (reclassify, correction, year-end accruals), open /ledger → + Manual JE.
- Pick a date.
- Add Dr and Cr legs with account, amount, currency, and (optional) counterparty.
- Total Dr must equal total Cr.
- Save. Posts as
sourceType = 'manual_je'.
You can delete a manual JE from its source link — clean reversal.
Reverse JE
Section titled “Reverse JE”Any row in the ledger has a Reverse JE action. Click it to post a mirror with opposite Dr/Cr (preserves original). Useful for fixing a misposted manual JE without deleting the original.
Period lock
Section titled “Period lock”Once you close an accounting period, GL rows dated in that period become read-only. New posts dated in the closed period are rejected at the chokepoint. Only an admin can re-open. See Trial balance & reports.