Issuing an invoice

Issuing transforms a draft invoice into accounting truth. Here’s exactly what happens.

The user flow

From the Cars page, select cars to sell, click Create invoice (or open /invoices/new and pre-seed via the ?cars=12,17,22 URL param).
Pick the buyer counterparty and currency. Add car lines (auto-seeded from selection) and optional service lines.
Set tax rate (per destination jurisdiction).
Review the GL preview on the right — every line that will post when you issue.
Click Issue.

The GL shape

For an N-car invoice with M service lines:

Per car line

Dr 1050 AR (or vault if paid immediately)    <line price + tax share, home>
   Cr 4000 Revenue                            <line price, home>
   Cr 2100 Tax Payable                        <line tax, home>

AND for principal cars (not consignment):
Dr 5000 Purchase Cost                         <car's original purchase, home>
Dr 5020 Landed Cost                           <sum of car's landed cost rows, home>
   Cr 1100 Inventory of Cars                  <total, home>

Per service line

Dr 1050 AR                                    <line price + tax share, home>
   Cr 4xxx Service Revenue                    <line price, home>
   Cr 2100 Tax Payable                        <line tax, home>

Deposit clearing (if buyer has open deposits)

Dr 2100 Customer Deposits                     <up to invoice total>
   Cr 1050 AR                                 <same amount>

Status flip per car line

purchased → sold_locally
shipped or arrived → sold_import

Consignment invoices are different

If any car line references a consignment car, the COGS block is skipped (consignment cars never were in inventory). Instead, the platform posts:

Dr 1050 AR                                    <sale price>
   Cr 4xxx Commission Income                  <your margin>
   Cr 1300 Due from Consignors                <reverse advanced costs>
   Cr 2050 Payable to Consignor               <net owed to consignor>
   Cr 2100 Tax Payable                        <tax>

You can’t currently mix consignment and principal cars on the same invoice — issue separate invoices.

After issuing

Invoice is immutable. Edits become Credit Notes against the original.
You can void the invoice (full reversal) — see Voiding an invoice.
The buyer can be sent the PDF via Email (Resend integration).
Payment can be recorded any time from the invoice detail page.